We are currently seeking someone with maintenance planning experience to join our Estates and Facilities Team. The role entails working with the Maintenance Manager and the Head of Estates and Facilities to ensure that our buildings (Friends House in London, Swarthmoor Hall in Cumbria and The Yorkshire Centre in Leeds) are well-maintained, energy efficient and compliant with health and safety regulations.

This role will include:

• Point of contact: serve as the primary contact for internal maintenance-related queries, triaging and logging planned and reactive requests across all sites.
• Maintenance scheduling: produce the pre-planned maintenance schedule for all our properties, ensuring all necessary paperwork, operating procedures, and audit readiness are in place.
• Compliance and updates: ensure all scheduled maintenance and reactive tasks are completed on time, with documentation stored and updated to meet compliance standards.
• New maintenance regimes: develop and implement new maintenance processes as required.
• Contractor coordination: manage contractor service schedules, liaise with both contractors and internal teams for maintenance tasks, and keep end users informed on issues and updates.
• Monitor works: coordinate with the maintenance team, ensuring the necessary materials are purchased and the required work is performed.
• Asset register: ensure that the asset register aligns with the planned maintenance schedule, keeping records accurate and up to date.
• Reporting: develop and provide reports on reactive and planned works, compliance, and audit actions, ensuring the risk register is regularly

Hours35 hours per weekSalary£34,297 per annumContractFull time, permanentLocationFriends House, 173 Euston Road, London NW1Closing date:8am, Monday 24 February 2025InterviewTuesday 4 March (first stage) and Tuesday 11 March (second stage), in-person at Friends House